Change event dates

Once an event is opened, it typically is opened until the specified Close date and Close time, but when circumstances change, you may need to change an event duration. This may include closing an event early, changing the event duration, or reopening a closed event or event round.

Change event dates

If your needs change, you can change the dates on an event. The available fields depend on the event type.

1. From the Events list or the event Details screen, select Actions > Change close date.
   A window displays.
2. Edit the date fields as needed. The available fields depend on the event type.
   See RFP/RFI fields or Request for quote fields.

   RFP/RFI fields

   • Scheduled publish date: Enter the date to publish the event. At this date and the Scheduled publish time, suppliers are invited to submit responses. For dates scheduled in the future, the event is saved in Draft status and then published on the selected date and time. If the event is ready sooner, you can manually publish the event.
   • Scheduled publish time: Enter the time to publish the event. At this time and the Scheduled publish date, suppliers are invited to submit responses. For dates scheduled in the future, the event is saved in Draft status and then published on the selected date and time. If the event is ready sooner, you can manually publish the event.
   • Close date: Enter the date that the event will close. At this date, suppliers will no longer be able to submit responses to the event. This date is used with the Close Time.
   • Close time: Enter the time that the event will close. At this date, suppliers will no longer be able to submit responses to the event. This time is used with the Close Date.
   • Questions due date: Enter the date that suppliers should submit any questions about the event. This date is used with Question due time.
   • Questions due time: Enter the time that suppliers should submit any questions about the event. This date is used with Question due date.
   • Planned purchase/project start date: Enter the date you plan to purchase items or services or start the project.

   Request for quote fields

   • Close Date: Enter the date that the event will close. At this date, suppliers will no longer be able to submit responses to the event. This date is used with the Close Time.
   • Close Time:Enter the time that the event will close. At this date, suppliers will no longer be able to submit responses to the event. This time is used with the Close Date.
   • Preferred Delivery Date: Enter the date when the line items are needed. This date helps when defining shipping timelines and scheduling services.
3. Click Change, and then from the drop-down list select if you want to Change and Notify (suppliers) or Change without notification.
   The dates are updated, and if selected, a notification is sent to invited suppliers.

Close an event early

If you need to close an event earlier than planned, you can manually close it.

• From the Events list or the event Details screen, select Actions > Close.
  The event is moved to a Closed status.

Reopen an event

If you have a closed event that you want to update, you can reopen the event.

1. From the Events list or the event Details screen, select Actions > Reopen.
   A dialog box displays.
2. Enter a new Close Date and Close Time. The event must be opened for at least three hours from the current time.
3. Click Reopen, and then from the drop-down list select if you want to Reopen and Notify (suppliers) or Reopen without notification.
   The event is moved to Open status with the new close date, and if selected, a notification is sent to invited suppliers.