For each line you add to an event, you will need to enter a description with details about the goods or services you're requesting.
Why are descriptions important?
Your description, paired with line details like Manufacturer, Manufacturer Part Number, and Quantity, provides suppliers with the necessary information to respond to your event. In addition, your description helps Fairmarkit to suggest relevant suppliers to invite to your event.
What should I include?
Enter up to 4,000 characters to describe the requested goods or services.
Goods
For goods, consider including:
- Specific details about the product (e.g., "M2 Pro 13 MacBook")
- Manufacturer or brand name (include in Manufacturer field also)
- Model or version
- Unique features or specifications (e.g., "8GB RAM, 256 GB SSD")
- Additional requirements (e.g., color preference, accessories)
Services
For services, consider including:
- Location (e.g., "Someone local to the Boston area is preferred")
- Timeline (e.g., "2 days" or "September 1 - 5, 2023")
- Start and end dates (available under Additional Information)
- Any specific milestones or deadlines
- Professional service:
- Service description (e.g., "Professional videographer for procurement and sourcing product promotional video")
- Skills, certifications, qualifications, or experience (e.g., scripting, filming, editing)
- Event:
- Description of the event (e.g., "2-day, 150-person conference in Atlanta")
- Specific requirements (e.g., "A/V and catering services needed")
- Accommodation needs (e.g., "Hotel accommodation options required")
- Contract project :
- Project description (e.g., "ServiceNow software integration project")
- Scope of work (e.g., design, coding, and QA)
- Contract duration (e.g., 3-month contract)
Additional tips
Be clear
Describe what you need in clear and simple terms. For the best results, you want Fairmarkit and suppliers to understand exactly what you need.
| Instead of... | Write this... |
|---|---|
|
Catering for an event. |
Catering service for a full-day company-wide training event in Boston on September 30, 2023. Please take into account dietary restrictions and provide a quote accordingly. |
Avoid abbreviations
While some abbreviations may be widely understood in your industry, it's best to spell out technical terms or provide a brief explanation to reduce the risk of misunderstanding.
| Instead of... | Write this... |
|---|---|
| Parker;HSF;1/4"-18;Male NPTF;1/4"-18;Female NPTF | Parker Hydraulic Swivel Fitting 1/4"-18, Male National Pipe Taper Fuel (NPTF), 1/4"-18, Female National Pipe Taper Fuel (NPTF), Carbon Steel |
Provide clarifying details
Provide details of what you need to purchase using the guidance in the previous section. Specifically, complete the Manufacturer and Manufacturer Part Number fields when appropriate.
| Instead of... | Write this... |
|---|---|
|
Computer- 16”Mac/512GB Storage |
Apple Macbook Pro 16.0-inch (diagonal), LED-backlit display with IPS, 2.6GHz 6-core Intel Core i7, 512GB SSD, 16GB RAM |
Supply options
For flexible item requests, consider using Group Item lines to add equivalent substitutes for the suppliers to choose from.
Be consistent
Between your purchase order history and previous events, be consistent in your descriptions. This will help to improve your supplier recommendations.